Invoice Incoming Workflow

Automate Incoming invoice Workflow

for Enterprises

Create the complete invoice incoming workflow from receipt through review and approval to transfer to your ERP system.

Paperless process

Cost savings

Error prevention

Time savings

Secure cash discounts

Stop processing invoices manually!

Processing invoices manually is slow, error-prone, and costly. It leads to false or double payments with little transparency.

Why should you process invoices digitally?

Paperless digital process

Tasks by let the workflow be auto triggered at a given point of time.

Cost savings

Tasks by let the workflow be auto triggered at a given point of time.

Time savings

Tasks by let the workflow be auto triggered at a given point of time.

Increased transparency

Tasks by let the workflow be auto triggered at a given point of time.

Error prevention

Tasks by let the workflow be auto triggered at a given point of time.

Secure cash discounts

Tasks by let the workflow be auto triggered at a given point of time.

Workflows steps for incoming invoices

Invoices received by e-mail are scanned. The incoming invoice workflow is started automatically.

E-mail PDF invoices with included digital formats are also recorded automatically.

Invoices are received by letter or as a PDF by email

Invoices received by e-mail are scanned. The incoming invoice workflow is started automatically.

E-mail PDF invoices with included digital formats are also recorded automatically.

For scanned invoices, the content of the invoices is processed as completely as possible using the OCR recognition. With the help of machine learning, the recognition of invoices is continuously improving.

OCR Recognition

For scanned invoices, the content of the invoices is processed as completely as possible using the OCR recognition. With the help of machine learning, the recognition of invoices is continuously improving.

Revision of the processed data of responsible persons. Adding custom data. Splitting amounts for separated booking. Check for tax compliance.

Revision of data

Revision of the processed data of responsible persons. Adding custom data. Splitting amounts for separated booking. Check for tax compliance.

Simple or complex approval steps ensure that those responsible for cost centers approve the invoice amounts.

Approvals

Simple or complex approval steps ensure that those responsible for cost centers approve the invoice amounts.

Select invoices needed. Export or online transfer to ERP system.

Transfer to ERP

Select invoices needed. Export or online transfer to ERP system.

Documents are securely stored in your data center either on-premise or in the cloud

Audit-proof archiving

Documents are securely stored in your data center either on-premise or in the cloud

digital invoice processing

Make invoice processing efficient

Intuitive user interface

Intuitive presentation of the invoice data as well as the original file.

OCR interface for custom data acquisition

Time saving through the creation and further use of templates.

Fast use of preconfigured templates for company wide use cases/concepts.

Regardless of whether it is a single eSigning task or a complex business process mapping with other external information – with the workflow designer you can easily integrate them interactively into your cloudplan workflow engine.

The intuitive creation and processing of work processes, the simple linking of external data and the integration of operational functions and dynamic parameter based decisions makes the workflow designer a unique visual programming tool.